At the Allegheny County Airport Authority, it is our vision to reflect and serve the community, inspire the industry, and advance the region’s role as a world leader. We look for talented people who are uniquely qualified to serve our mission of becoming a global aviation leader, driving innovation, regional growth and prosperity. 

At the ACAA we all have a role in the ambitious transformation of becoming a smarter airport that will enhance the passenger experience and deliver on our mission of being a global aviation leader. 

Here is how the Strategic Assistant will help:  

• Manage the SVP’s calendar, including prioritization of meetings, travel, and deadlines aligned to strategic initiatives.
• Arrange complex and detailed travel plans and itineraries, compile documents for travel-related meetings, and accompany as supervisor when requested.
• Monitor and screen incoming requests, calls, correspondence and project updates, and respond proactively and independently when possible. 
• Prepare memoranda, letters, reports, agendas, notices, minutes, and presentations for meetings with executive leadership, public officials, and external partners.
• Arrange programs, events, or conferences by arranging for facilities and caterers, issuing information or invitations, coordinating speakers, and controlling the event budget.
• Support the planning and execution of high-visibility communications and brand projects, working closely with the C&B leadership team 
• Track action items and timelines, ensuring follow-through on key deliverables.
• Compile background materials and briefs by synthesizing/summarizing materials for all strategic initiatives. 
• Manage all expense reports and reconcile corporate American Express statements.
• Prepare and enter work orders and purchases through the JD Edwards system.
• Serve as liaison between the SVP and internal/external stakeholders, maintaining confidentiality and professionalism in all interactions.
• Represent the SVP’s office in cross-functional meetings and communications with a strong focus on relationship management and service.
• Provide back-up and secondary support for the Communications & Brand team while the department’s administrative coordinator is out of the office.
• Perform other related tasks as assigned or required.
• Conduct pre-interview meeting/training with managers/panel, to ensure a smooth, fair process is followed.
• Conduct regular follow-ups with managers to determine the effectiveness of recruiting
• efforts.
• Position may require work responsibilities outside of normal business hours.
• Travel required 25.
• Perform other related tasks as assigned or required.

 The successful candidate for the Strategic Assistant will possess the following knowledge, skills, and abilities:

• Attention to detail, adaptability, and a sense of urgency.
• Ability to independently prioritize tasks and demands, and excellent attention to detail; high level of attention to accuracy and completeness required.
• Applicant must be a self-motivated worker who can anticipate problems and demonstrate significant independent judgment.
• Must be able to communicate professionally and effectively on behalf of the SVP.
• The Individual must be extremely flexible, adaptable, patient when needed, and capable of establishing priorities and timelines.
• Strong work ethic and a positive attitude.
• Ability to multitask, adapt, and work well in a fast-paced, deadline-driven environment.
• Demonstrated interpersonal skills and the ability to build relationships and collaborate with a wide range of stakeholders, including executive management, both internal and external to ACAA.
• Comfortable sharing new ideas, providing sensitive feedback, and providing input to others at all levels. 

Our culture is innovative and customer-centric. We are a learning and performance culture where how we accomplish our priorities is equally important as what we accomplish. The successful candidate for the Strategic Assistant will exhibit the following key competencies:

• Communication - Proactively conveys a clear, convincing, and timely message; Communicates effectively using two-way communication through strong verbal, written, and listening skills
• Strategic Thinking - Thinks “big picture”; Forward thinking and adept at seeing future outcomes and results; Commits to a course of action to accomplish individual, team and organizational goals
• Team Builder - Recognizes the value of teamwork and being an effective contributor to the team that drives desired results
• Customer Centricity - Aware of customer needs and the prioritization of our customers both internal and external; Makes decisions with customer in mind; Builds strong customer relationships 

The minimum requirements needed to qualify for the Strategic Assistant role are:

• Bachelor’s degree in business (or similar) from an accredited college or university. 
• Five years of relevant experience, supporting senior executives in a fast-paced, high-profile industry. 
• Experience in marketing, communications, or public-sector environments preferred.
• Excellent communication, editing, and organizational skills.
• Experience working successfully and collaboratively with cross-functional teams.
• Ability to manage multiple priorities under pressure with professionalism and discretion.
• Proficient with Microsoft Office: Excel, Word, Outlook, and PowerPoint.
• Possess, or obtain prior to employment, a valid driver’s license. Note: license must be maintained throughout employment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms, and talk or hear.  The employee is occasionally required to stand; walk; climb or balance, and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, and ability to adjust focus.

CONDITIONS: 

The noise level in the work environment is usually quiet.

MEDICAL EXAMINATION: 

Employment is contingent upon the results of a post-offer (initial employment or promotion) physical examination performed by the Authority's examining physician.

PRE-EMPLOYMENT DRUG TESTING:

Employment is contingent upon the results of a post-offer (initial employment or promotion) drug screening.  Continued employment may be subject to drug and alcohol testing conducted without advance notice and without individualized suspicion.

PRE-EMPLOYMENT BACKGROUND INVESTIGATION:

Ability to successfully pass a thorough investigation consisting of a criminal history check (including but not limited to the requirements of TSR 1542.209), verification of prior employment and performance, reference and credentials checks, and in some cases credit history.

Don’t meet every requirement?

Studies have shown that women and people of color are less likely to apply to jobs if they don’t meet every single qualification. As a Smarter Airport, we recognize that talent is not always related job history and skills come from valuable experiences that aren’t always shown on a resume. If you are excited to make a positive change for our region, but your experience doesn’t align perfectly, we encourage you to apply. You may be the right candidate for our organization, whether it be this role or another.

Caring For Our Crew

At ACAA, we’ve got you covered. That applies to how we equip, empower, and enable our people to do their jobs. It also applies to our benefits, which are broader and more valuable than what many other employers offer:

• We offer two plan options for healthcare coverage from high-quality insurance carriers, as well as an ACAA-funded Health Reimbursement Account (HRA) that will help offset the cost of many medical expenses.
  • ACAA employees pay almost $1,200 less per year in healthcare payroll contributions than the average employee in other companies, according to market surveys.
  • When HRA funding is included, the health-plan deductibles paid by ACAA employees are about $1,200 lower on average than the costs paid by employees of other companies.
  • ACAA does not require that employees meet a separate deductible for pharmacy expenses before prescription-drug coverage kicks in.
• ACAA’s dental plans (included with healthcare coverage) offer an option covering children’s orthodontia.
• Employees also can take advantage of a Flexible Spending Account (FSA) to help pay for health care and dependent care expenses on a pre-tax basis.
• All eligible full-time ACAA employees participate in the Allegheny County Employees Pension Plan, a defined-benefit plan that vests after 10 years of service.
• Employees also may participate in a Deferred Compensation Plan, which allows them to contribute part of their pay on a pre-tax basis into long-term retirement investments.
• A robust Employee Assistance Program (including access to free counselling sessions, financial guidance, and care coordination), life insurance options, a wellness program, and eligibility for the Public Service Loan Forgiveness program round out ACAA’s exemplary benefits. 
• Employees may enroll their children from 6 weeks to 5 years of age in our on-site preschool and childcare center, La Petite Academy, at Pittsburgh International Airport.

About Allegheny County Airport Authority

Allegheny County Airport Authority, which manages Pittsburgh International Airport (PIT) and Allegheny County Airport (AGC), is committed to transforming Pittsburgh’s airports to reflect and serve the community, inspire the industry, and advance the region’s role as a world leader. 

Pittsburgh International Airport serves nearly 10 million passengers annually on 17 carriers and was named by Fast Company magazine as One of the Most Innovative Companies in the World as well as a finalist in its World Changing Ideas awards, both in 2020. PIT’s first-of-its-kind microgrid – which completely powers the airport campus through natural gas and solar energy – has won numerous awards for resiliency and sustainability.  

PIT is in the midst of an ambitious terminal modernization that will make the passenger experience more efficient and deliver real opportunity for the region. The $1.4 billion new terminal program will construct a smarter, greener airport, inspired by the best of our region. The updated terminal lands in 2025 and will be the first airport terminal in the U.S. to be built from the ground-up post-pandemic, designed and constructed with the highest public health standards in mind.

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